Journal of English Language and Pedagogy (JELPA) is an open access journal managed by English Education Study Program of Universitas Kapuas. The journal publishes research papers in the the fields of English Language and linguistics. JELPA highly upholds the ethical values of publication. The publication ethic which is the reference for was adapted based on the Regulation of the Peraturan Kepala LIPI Nomor 5 Tahun 2014 concerning the Ethics Code for Scientific Publications. The duties and responsibilities are given to the journal manager (publisher), chief editor, editor member (section editor, layout editor, prof-reader), reviewer, and author.

Journal Managers Duties and Responsibilities

  1. Determine the name of the journal, scope, periodicity, and the journal accreditation. It includes determine  the membership of the editorial board.
  2. Define the relationship between publishers, editors, reviewers, and other parties in a contract.
  3. Respect confidential matters, both for contributing researchers, authors/writers, editors, and reviewers.
  4. Implement norms and provisions regarding intellectual property rights, especially copyrights.
  5. Review journal policies and submit them to authors/writers, editors, reviewers, and readers.
  6. Create guidelines for rules and ethical behaviour for editors and reviewers.
  7. Publish the journal regularly.
  8. Guarantee the availability of funding sources for the continuation of journal publication.
  9. Preparing permits and other legal aspects. 

Editor in Chief Duties and Responsibilities

  1. Try to improve the quality of publications in a sustainable manner,
  2. Implement a process to ensure the published papers quality,
  3. Prioritize freedom of opinion objectively,
  4. Provide corrections, clarifications, and apologies when necessary,
  5. Actively solicit the authors, readers, reviewers, and members of the editorial board opinions to improve the quality of publications,
  6. Conduct periodic evaluations of the journals quality,
  7. Open-minded to new opinions or other people's views that may conflict with personal opinions for the advancement of science,
  8. Avoiding decisions that are objective in nature by not defending one's own opinion, the authors or third parties by seeking solutions that are scientifically justifiable,
  9. Encouraging writers to make improvements to their written work until it is worthy of publication.

Section Editor Duties and Responsibilities

  1. Selecting and assigning appropriate reviewers for manuscripts, ensuring timely completion of reviews.
  2. Encouraging writers to make improvements to their written work until it is worthy of publication.
  3. Making editorial decisions on manuscripts based on the feedback from reviewers, considering factors such as originality, significance, methodology, and clarity of presentation.
  4. Serving as the primary point of contact between authors, reviewers, and the editorial board, providing clear and constructive feedback throughout the review process.
  5. Resolving conflicts or disagreements that may arise during the review process in a fair and impartial manner.
  6. Ensuring compliance with the journal's editorial policies, ethical guidelines, and publication standards.
  7. Participating in editorial meetings, providing feedback on journal policies and processes, and suggesting improvements to enhance the quality and efficiency of the peer-review process.
  8. Upholding the integrity and reputation of the journal by promoting ethical publishing practices in editorial decisions. 

Reviewer Duties and Responsibilities

  1. Reviewing the paper and submitting the results to the editor for determining the eligibility of a paper for publication,
  2. Examine papers in a timely manner based on the research standards,
  3. Provide criticism, suggestions, input and positive recommendations to authors to make improvements to their work.
  4. Keep the author's privacy by not disseminating the review results,
  5. The reviewer does not make a scientific review of the written work that involves himself, either directly or indirectly,

Layout Editor Duties and Responsibilities

  1. Designing and creating the layout for the journal, ensuring visual appeal, readability, and adherence to the journal's branding and style guidelines.
  2. Developing and maintaining templates for different types of articles, ensuring consistency in formatting throughout the journal.
  3. Selecting and incorporating relevant graphics, images, tables, and other visual elements into the layout, ensuring proper placement and resolution.
  4. Ensuring compliance with journal formatting guidelines, publisher requirements, and industry standards for layout and design.
  5. Conducting quality checks on final layouts to ensure accuracy, completeness, and adherence to specifications before publication.
  6. Ensuring that articles are free from plagiarism.
  7. Collaborating effectively with chief editors and authors to address inquiries and provide necessary feedback.

Proof-reader Duties and Responsibilities

  1. Ensuring the correctness of grammar, spelling, punctuation, and typographical errors to maintain the overall quality and professionalism of the written content.
  2. Ensuring that the content is logically organized, coherent, and flows smoothly, making revisions as necessary to improve clarity and readability for the intended audience.
  3. Adhering to the publisher's guidelines, editorial policies, and specified style manual to maintain consistency in style, formatting, and language usage throughout the document.
  4. Collaborating effectively with chief editors, authors, and other team members to address queries, provide feedback, and ensure clarity on revisions or changes required, facilitating a smooth and efficient proofreading process.

Author Duties and Responsibilities

  1. The author ensures that those included in the authors list have met the criteria as the authors,
  2. The author is collectively responsible for the work and content of the articles.
  3. The author states the origin of the resources (including funding), either directly or indirectly.
  4. The author responds to comments made by reviewers and the editorial board in a professional, scientific and timely manner.
  5. The author informs the editor if there is an error or if he will withdraw his work,
  6. The paper submitted is original, and has never been published anywhere and in any language, and is not in the process of being submitted to another publisher.